Channel Islands Bicycle Club

Board of Directors’ Meeting

MAY 1, 2008

 

 

AGENDA

Location:  CIBC President’s home

 

Board Meeting:

  1. 7pm call to order.  Present:  Robert Dushane, Sonia Sandomer, Linda Bott, Leslie Ogden, Kate Faulkner, John Mirk, Dick Bellman and Judy Mullin
  2. Minutes of last meeting reviewed and approved.
  3. Officer Reports
    1. President:

                                                              i.      Kate is continuing her IRS research. 

                                                            ii.      She is also volunteering for a Family Fun Ride this Sunday put on Hillside Conversancy for families with young kids.

    1. Vice-President Membership:  Linda read the membership report for George and Ruth.  We are 355 total members, down 14 from last month.  It might be good to see a graphic of our membership numbers over time. 
    2. Vice-President Programs:  Linda tells us this month’s program is Gary Brustin, a lawyer specializing in cycling issues.  This should be an especially interesting presentation. 
    3. Grants:  Dick tells us his committee (Ken Clunis, Frank Zych, Linda Zych, Peter Ball, George Chester) is stellar and that he has a grant proposal to recommend.  Sonia says the check has not been cashed for the Garrett Lamire $5000 donation from CIBC.  They had agreed to get us a report.  Dick will follow up.
    4. Vice-President Rides: Robert he will coordinate vans and drivers for May’s Sea to Summit so that people can do it in relay fashion. Sign up deadline is May 10 for the ride.  June may be an overnight at Refugio. 
    5. Vice-President Public Relations: Bill has put together a press release about the Gary Brustin presentation and has sent it to 4 newspapers. 
    6. Treasurer:  Club account is $2611.55 and Cool Breeze is $44,891.46. Sonia is reviewing an addition error that John Mirk pointed out.  She will submit a revised budget to the Board at the next meeting and will identify any changes made. She will do the taxes this weekend.
    7. Secretary: Leslie has compiled an Excel sheet of Board decisions.  She will email to the Board.
  1. Appointed positions and committees
    1. Newsletter report:  Again please send John pictures and articles.  His email is in the newsletter. 
    2. Cool Breeze report:  Linda and Donna report that the Cool Breeze Committee covers insurance for this ride.  Signups are rushing in (400 the first day).  The limit will be about 1700 to keep us out of problems with certain spots and with local communities.  Our double metric will be a 200K brevet allowing riders to get brevet credit for it.  PCH Randonneurs will cover that extra time so CB volunteers should not be impacted.  RUSA (Randonneuring USA) celebrates its 20 anniversary this year and that may bring out more randonneur riders looking for that special patch.
    3. John reminds us that May 12 - 16 is Bike to Work Week.  The club will promote and participate in a Thursday ride that week.  Go see the bike sculpture at the bottom of California Street quick before it goes away.
  2. New business
    1. Kate’s research and call to IRS says that as a 501(c)4 we are not prohibited from giving to non 501 organizations.  Also there is no guidance on exactly how much we can spend on club activities, but we are expected to stay within the spirit of the law. 
    2. Dick presented the VCCOOL proposal for Bike Rodeo.   The Grants Committee suggests we support this event in the amount of $3325.  So moved and approved.  Dick will tell Rachel Morris about the decision and offer the name of our insurance company. 
  3. 8:15 adjournment.